Allenstown Alt. - Selectmen's 2020 Meeting Archive

The Board of Selectmen (BOS) consists of three residents who are elected to administer public affairs for the town. The board is the typical governing entity of small New England towns. The Selectmen do not have governing authority over the School Board or the Sewer Commission.

Selectmen are elected for a three-year term with terms of office staggered so that only one selectman's term expires each year.

At the March 10, 2020 election, voters approved the five-member board. As a result, at the 2021 town election, voters will elect two members for a three-year term and one member for a one-year term.

Meeting Highlights

Board of Selectmen

Name and E-mail Address	Term	Phone (603)
Sandy McKenney smckenney@allenstownnh.gov	2018-2021	485-4276
Maureen Higham mhigham@allenstownnh.gov	2019-2022	485-4276
Scott McDonald smcdonald@allenstownnh.gov	2020-2023	485-4276

Meetings

The selectmen meet every other Monday at 6 p.m. at Town Hall, and sometimes less frequently if few issues need addressing.

Meeting Agendas and Minutes

2020 Meeting Agendas - Go to the 2020 Agendas page. At that page, click on a link. The next page displays a list containing the agenda document and any other pertinent documents. Click on any link to open that document.
2020 Meeting Minutes - Go to the 2020 Minutes page. Minutes usually take much too long to be typed, proofread, approved, and uploaded to the web site. Instead, read the meeting highlights below, which are much more timely and to the point.

BOS Meeting Highlights

BOS meeting minutes can inform you as to how the selectmen handle town affairs. Since it usually takes several days for the minutes to be published on the town web site, this page offers meeting highlights as a service to residents. Read the official minutes to see how exciting or dull the actual meeting was.

Meeting highlights began in July 25, 2016. Meeting highlights for 2019 are available in the Selectmen's 2019 Archive.

The following acronyms are used:
BOS - Board of Selectmen
CNHRPC - Central NH Regional Planning Commission
DOR - NH Dept. of Revenue
EDC - Economic Development Committee
NHMA - New Hampshire Municipal Association
OAMH -Old Allenstown Meeting House
RSA - Revised Statutes Annotated (state laws)
TA - Town Administrator

NOTE

Due to the sometimes poor acoustics of the meeting room and occasional mumbling, some discussions were difficult to hear clearly. Check the official minutes to get more details.

If any details were incorrectly reported, please advise the web master (not the bear).

BOS Meeting on Dec. 28, 2020

Citizen's Comments – Mr. Frascinella mentioned that the EDC has ideas to renovate the town hall gazebo and locate the ice skating rink on the town hall lawn.
Public Hearing: FD Inspection Fees – Ms. McKenney received it too late to review and was reluctant to vote on it this time. The fees were based state and national fees they had located. Virtually all applied to commercial buildings. Discussion latest over 1/2 hr and a decision was postponed to Jan. 25.
2021 Budget Discussion – All budgets have been reviewed so the TA would post them and a schedule for the remaining town budget dates. The election would be on March 9th. The TA reviewed the score of warrant articles. Several capital reserve funds were to be eliminated. The BOS decided to add $125,000 to the Highway Garage Fund to give sufficient funds to actually build a new garage.
Police Dept. Budget request – Chief Stark asked to transfer $16,111 from one PD fund to purchase several types of equipment. The BOS approved.
Highway Dept. request – Road Agent Pelissier asked to use his budget to replace a muffler on the backhoe and to replace the old two-way radios on the highway trucks.
Audit Agreement – The BOS approved the agreement for the 2021 audit.
Meeting Room Furniture – The TA was to purchase five new office chairs for the meeting room to replace the worn out chairs.
Meeting minutes – The BOS approved the minutes for December 14.
There were no non-public sessions.

BOS Meeting on Dec. 14, 2020

Citizen's Comments – Mr. Frascinella got approval for 11 Welcome Banners (about $675.00) with funding TBD. He displayed the EDC Christmas Light Contest web page to show photos of homes in the contest. An awards ceremony was planned for Dec. 19.
Public Hearing on Police Detail Rate – The BOS approved Chief Stark's request to increase the charge for police details to $70/hr.
Highway Dept. New Hire – Mr. Pelissier introduced Chase Ranfos as the new hire. The BOS approved the hire pending the results of a background check.
Fire Dept. topics – Chief St. Germain and Captain McIntosh discussed the fee schedule for numerous types of inspections. The town does not have a fee schedule. The BOS needed time to review all the details and planned a public hearing for Dec. 28. Most of the fees pertained to commercial and multi-family buildings. Mr. Frascinella hoped that the fees would be competitive with other towns so as to not deter business growth. The chief agreed.
The chief also proposed starting the hiring process for a new firefighter by developing a job description and then identifying and interviewing candidates. This was approved by a vote of 2-1. Also, he discussed the need for a new forestry truck and had five vehicles to be auctioned. The BOS wanted to wait for a decision by the Budget Committee.
Interim Sewer Commission Appointment – The BOS read a letter from Jeff Backman, Superintendent, about replacing Mr. Caporale who resigned on Dec. 9 because he was moving out of town. At their Dec. 8 monthly meeting (attended by Mr. Caporale), the Sewer Commission recommended Robin Richards. After much oddly contentious discussion, the BOS accepted the candidate to fill the position until the March elections.
Budget Discussion – Several minor items were discussed. The final budgets were to be posted on the town web site with a week.
Encumbrances for Highway Dept. – Funds were reserved for four roads not paved this year.
New Businesses – Brady Sullivan was not granted an abatement for the China Mill because of the significantly low purchase price ($200,000). Optimus Senior Living was already clearing land for the building and driveways.
Wuhan Virus Update – Moderator Judy Silva had developed a procedure for conducting the town meeting and election.
Meeting minutes – The BOS approved the minutes for Nov. 30th.
The meeting then went into non-public session.

BOS Meeting on Nov. 30, 2020

Citizen's Comments – Mr. Frascinella explained that the Christmas Lighting Contest had been announced the previous week and would run until Dec. 17.
2019 Audit Presentation – Mr. Gingras from Plodzik & Anderson explained key items in the report, including revenues and expenditures. He also covered usage of the unassigned fund balance to offset taxes. A few minor recommendations were included, such as updating town policies every 3-5 years.
Rate for Police Details – Chief Stark asked for an increase in the rate they charge for police details at construction sites from $64 to $70/hr. The BOS would vote on at the next meeting.
2021 Budget Discussion – The school budget was to be reviewed at the Dec. 12 meeting. Ms. McKenney was concerned that a $1 million ladder truck would be in the FD budget when it should be in a separate warrant article. Mr. Frascinella, as EDC Chairman, objected to any major expenditure that would drive up the tax rate and discourage new businesses. Mr. McDonald also noted that surrounding towns have ladder trucks and are part of the mutual aid pact.
The BOS voted to not recommend a ladder truck for 2021. They voted to support the purchase of forestry equipment as FD budget items.
IT Services Contract – The BOS agreed to a two-year contract with Certified Computer Services (CCS), which would be about $56,950/yr.
Wuhan Virus Update – With the Pfizer and Moderna vaccines now being distributed, Mr. Goodine said he would prepare a policy that town employees would receive the vaccine when available. If an employee declined the vaccine, personal sick time would have to be used.
Highway Dept. – Mr. Pelissier said the new snowblower was to be used for the Community Center and the old one was to be given to the Fire Dept.
Meeting minutes – The BOS approved the minutes for Nov. 9 and Nov. 16.
The meeting then went into non-public session.

BOS Meeting on Nov. 16, 2020

Citizen's Comments – Mr. Frascinella announced the EDC's Second Annual Christmas Light Contest starting after Thanksgiving Day. He also noted that the newest veteran's banner for Ernst Gamelin was almost ready.
Rail Trail Properties – The BOS approved a motion to purchase the third lot for use for trails. Price: $3250.00.
Cares Act Reimbursement – The town received two more reimbursements for virus related expenses.
2020 Assessment Ratio – The TA noted that the ratio is now about 79% meaning that properties are currently assesed at 79% of their sale price. This will change at the next revaluation in 2024. The BOS approved the ratio and requested the Assessor to send property sales data to the DOR.
PD Patrol Room Project – This involved redesigning the interior of the police station to create a larger office space with cubicles for the officers and storage spaces off to the side. A new door in the lobby would give direct access to the office space. The low bid was $11,917 but the chief asked for approval for a contract not to exceed $13,000.
2021 Town Budgets – The Fire Dept. and Sewer Dept. were still to be reviewed. Debbie Bender was working on a complete budget package and also on warrant articles.
IT Contract – CCS stated that they have been getting many more service calls but have been trying to increase staffing. The BOS did not feel confident about them and saw a need to search for an alternative. They chose a minimum two-year contract extension at $56,342 per year.
Wuhan Virus Update – The TA needed to discuss logistics with the insurer, Primex, for the upcoming vaccines from President Trump's Operation Warp Speed.
Fire Dept. – Chief St. Germain discussed the current emergency call history.
NHMA Convention – The TA was to attend the online training sessions over the next three days.
Meeting minutes – The BOS approved the minutes for November 2nd.
The meeting then went into non-public session.

BOS Meeting on Nov. 2, 2020

Start time was delayed due to technical problems.

Citizen's Comments – Mr. Frascinella reported on the winners of the well received Halloween Lighting Contest. The winners were announced on the EDC contest page. The EDC would next be working on a Christmas Lighting Contest. He also reported that one veteran's banner had been damaged in today's high winds but the vendor would replace it if needed at no cost.
Hearing for Rail Trail – A property at map 113 lot 42 was the third parcel being considered. There were minor discussions about it.
Budget discussion – The TA discussed possible increases and decreases in various budgets. He displayed a spreadsheet of all the town budgets. The proposed budget at this point was about $146,570.00 more than the 2020 budget, but they are working to reduce that increase. Mr. Frascinella suggested putting running headers into the spreadsheet to make it more readable.
Deputy clerk opening – The current clerk was moving out of town and state law required the position to be filled by a town resident. Ms. Pelissier asked if she could advertise for a replacement working 10 hours a week with no benefits and also change the title to Assistant Town Clerk. The BOS authorized the clerk to do so.
Police Dept. opening – Chief Stark said that Officer Carlos Morel would resign as of Nov. 5th and that it would be a challenge to fill the position. Selectman McKenney commended the Police Dept. for holding a great Halloween event at the state park.
Angel Tree Program – Trish Caruso, Welfare Administrator, announced that the town would be participating in this program which would provide Christmas gifts for needy children. Residents could volunteer to be sponsors. Residents in need could register by filling out the form on the town web site.
Quit claim deed – The TA asked the BOS to sign a correction to the quit claim deed for 15 Pinewood Rd. so that Optimus Senior Living could finalize its purchase of the property. This they did.
Road paving – The Road Agent reported that the old highway trucks were sold at auction for about $20,000. Also road work was to be done on Albin Ave. which is off Pine Acres Rd.
Wuhan Virus update – A new, handicap-accessible front door has been installed at Town Hall. A sum of $95,000 has been received for various safety related expenses.
Temporary Bldg. Inspector – Brian Arsenault was approved as temporary building inspector until a permanent appointment can be made.
Meeting minutes – The BOS approved the public and non-public minutes for Oct. 19.
The meeting then went into non-public session.

BOS Meeting on Oct. 19, 2020

Citizen's Comments – Mr. Frascinella, EDC chairman, announced a new initiative, Daffodil Days, by which they hope to motivate residents to plant lots of daffodil bulbs now so as to beautify the town next Spring. The BOS approved the idea.
PD opening – One officer is leaving so there is now an opening. The chief said, if needed, the candidate would not be able to attend the Police Academy until May but he would like to hire someone ASAP. The BOS approved the request.
Rail Trail Properties – A public hearing for the three properties below the AES elementary school (lots 114-001, 115-001, and 113-042) was very short.
IT contract – A new contract was needed for IT services, computer maintenance, and e-mail access. There was some discussion about poor technical support response time. The TA suggested a different set of options at a lower cost. Mr. Frascinella suggested investigating an open source replacement for MS Outlook.
Route 28 bridge work – The DOT needed the BOS to sign an agreement for them to set up traffic controls during bridge replacement. Approved.
Election grant – The Center for Technical and Civic Life (CTCL), a non-profit group was offering a $5,000 grant for election-related expenses. The BOS signed the application for the grant.
Disposal fees – The online vendor, EB2GOV, said they would use a shopping cart and charge only one service fee for all items being disposed of. The BOS approved this.
Wuhan Virus Update – Contractors were to replace the town hall front entrance with a handicap type motorized door on Friday when no one was in the building.
Road Paving – Sections of River Rd. at Lavallee Farm and near the DOT shed were to be repaved.
Dr. Charles Albee – The BOS received a note of appreciation for the proclamation ceremony held on Sept. 21.
Highway Dept. opening – The BOS authorized the TA to advertise for a new laborer.
School Buildings – The school board was to hold a meeting on Oct. 21 at ARD to present the latest news on school renovations vs a new building.
Halloween Event – The Police Dept. was to hold an event for children at the Catamount Pond Pavilion in the state park. It would be on Oct. 31 from 1-5 p.m.
Minutes – Meeting minutes for Oct. 5 were approved.
The meeting then went into non-public session.

BOS Meeting on Oct. 5, 2020

Citizen's Comments – Mr. Frascinella talked about the successful first movie night at which about 30-40 people attended on a mild Autumn evening. The EDC was planning a Halloween Lighting Contest with an Awards Ceremony on Oct. 30th.
Highway Dept. – Ryan Pelissier introduced himself as a candidate for the opening at the Highway Dept. He has 11-12 years highway experience working for Nashua.
Rail Trail Properties – The seller now wanted to sell all three properties not just the two the town was interested in. The town now has sufficient funds available and would hold a public hearings to discuss this further.
Wuhan Virus Update – The TA was still working on getting federal Coronavirus funds for various town safety expenses.
2021 Budget meetings – On Oct. 15, the Budget Committee and the School Board were to discuss the latest findings on renovating or building a new school. The BOS was also to attend.
General Election Warrant – The BOS signed a warrant for the general election on Nov. 3rd.
Salt Bid – Two vendors have been used in the past. Sodium Chloride is the type of salt used. Due to last winter's mild weather, the prices would be about the same - about $50/ton. THe BOS approved the bids.
Ladder Truck – The fire chief brought up the idea of purchasing a ladder truck, which might cost about $1 million. The BOS thought this was financially unfeasible. Also, Pembroke has a ladder truck which could be used as part of the Mutual Aid Pact. They said the fire chief could present his data to support the purchase at the next meeting.
Disposal Fees – When applying online to dispose items at the Highway Dept., the online service has charged a $1.50 fee for every item. For example, to dispose of two tires, the service would charge this as two transactions. The TA has requested that the online service reexamine its fee structure.
Paving – Granite St. in the downtown area was ground down and repaved. Catch basins on Albin Ave would also be worked on.
Meeting Minutes – The BOS approved the minutes for Sept. 21.
The meeting then went into non-public session.

BOS Meeting on Sept. 21, 2020

Proclamation for Dr. Albee – The meeting was started at the Community Center for the proclamation for retired Dr. Charles Albee, founder of Suncook Dental. The meeting was reconvened at t own hall at 6:35 p.m.
Citizen's Comments – None
Tax Exemption for China Mill – John Cronin, attorney for Brady Sullivan, said they expected to invest $21 million to renovate the property. Compare this to the purchase price of $200,000. The expected completion date would be Spring 2022. In his RSA 79-E application, Mr Cronin listed numerous public benefits (see application). In addition, he estimated that, at the end of the exemption period, the property would generate $500,000 per year in tax revenue.
They were asking for a seven-year tax exemption during which they could recover their investment. This means that the assessed value would be held fixed at the current level until the end of seven years.
The BOS approved a motion to grant an RSA 79-E tax exemption to One Wall Street for seven years subject the condition set forth by the Planning Board and the Zoning Board. Mr. Cronin thanked the BOS for their approval. The town attorney would then draft a covenant agreement that stipulated what would be done with the property.
Rail Trail Properties – There was a third narrow property for sale to the east of the two narrow properties that the town was interested in. The BOS authorized the TA to investigate whether the town could buy just the first two lots or have to buy all three.
Tax Deeded Properties – The BOS made a motion to authorize the TA to sell the properties, one at Catamount Park and the other at Olde Town Park.
Fire Dept. – The BOS reviewed a report from the Fire Chief about a new operating schedule.
Wuhan Virus Report – The TA discussed the status of several applications for reimbursement for various pandemic expenditures.
Blueberry Park Sign – Mr. Frascinella had talked to the current troop leader who would be looking for a candidate for the project. No further action was expected until the troop leader identified an Eagle Scout candidate.
2021 Budget Review – The TA had put together a proposed schedule to occur on two Saturdays in November. During these meetings, the BOS and the Budget Committee would review all town budgets. A third meeting on Nov. 19 would tackle the sewer budget and plan for a school budget review.
TA Report – The TA discussed the first ever Movie Night on Sept. 26. The Road Agent proposed converting the lighting at the Highway Dept. to LED lighting.
Meeting minutes – The BOS approved the minutes for Sept. 10.
The meeting then went into non-public session.

BOS Meeting on Sept. 10, 2020

Citizen's Comments – None
Application for RSA 79-E Tax Exemption – Brady Sullivan, having received Planning Board approval to convert the old mill into 150 apartments, asked for a 5 to 7 year tax exemption under RSA 79-E. They estimated the conversion would cost about $21 million. The BOS would make a decision at their Sept. 21 meeting.
Police Badges – Chief Stark asked permission to purchase new officer badges containing the town seal and defray the cost by selling the old badges to the officers. The BOS approved the plan.
CARES Funding for election costs – A federal grant was accepted in the amount of $10,534 of which 20% was to be matched by the town.
Letter of Support – The BOS approved and signed a letter supporting the wetlands and stormwater permit applications of Optimus Senior Living. This was needed because of the lack of a town conservation commission.
Wuhan Virus Update – The TA was working on reimbursement for eligible Coronavirus-related expenses.
Sign for Blueberry Express Park – Mr. Frascinella said he had contacted Jim Cassidy, father of Aaron Cassidy, the former Boy Scout who built the current town hall sign. This led him to Debbie Temple, current Boy Scout Troop Leader, who said the troop was still trying to get organized and may merge with Pembroke's troop. She agreed that the new sign was a great Eagle Scout project and would contact the EDC once she had identified a candidate.
Mr. Goodine mentioned other EDC activities such as the Crazy Steve Concert on Sept. 13th and the first Movie Night on Sept. 26th.
2021 Budget meetings – Based on discussions with Keith Klawes, Chairman of the Budget Committee, it might be possible to hold two Saturday meetings to review all the town budgets. Normally these were held at the Community Center, but there were logistics problems because of the inability to hold video conference calls.
Waste Oil Furnace – Mr. Pelissier said the Highway Department had to purchase a new furnace for $8900 with encumbered funds. The BOS voted to apply for a waste oil grant of $2500.
Old Highway Truck – The BOS authorized the Highway Dept. to send its old 2000 Sterling truck, plows, and sander to the State auction.
Line Striping on Deerfield Rd. – The BOS approved $3,800 from the Highway Dept. budget for the line striping of 8,200 feet of Deerfield Road beyond Podunk Rd.
Repair of Chester Tpke. – Vault Storage agreed to repair a section of the road when it was damaged after being dug up.
Meeting minutes – The BOS approved the minutes for August 26th.
The meeting then went into non-public session.

BOS Meeting on Aug. 24, 2020

Citizen's Comments – None
Public Hearing: RSA 79-E Tax Exemption for China Mill – Brady Sullivan applied for the tax exemption for renovating the mill. They initially asked for a seven (7) year exemption but the BOS wanted further discussion before reaching a decision.
Hazard Mitigation Plan – The plan was essentially complete. Selectman McDonald was to meet with Mike Tardiff to make some minor changes before the BOS approved it.
Police OHRV Grant – The Police Dept. had applied for a grant to purchase a four-wheeler to patrol woodland trails. The BOS accepted the grant.
Firefighters' Grant – The Fire Dept. had applied for a grant to replace the old self-contained breathing apparatus (SCBA) that firefighters have used when fighting fires. The BOS accepted the grant of $100,000. Wow!
New Electronic Signature App. – A new, more versatile application called Hello Sign (Hello, Dolly?) was to replace Right Signature, the current but problematic application for signing documents online. The new cost would be comparable to the old cost.
Bearview Crossing Waiver Agreements – The mobile home association was to remove two old units and replace them with new ones. The town agreed to waive the back taxes on the old units.
Wuhan Virus Update – The TA presented updates on safety precautions being used at town hall.
Blueberry Express Park Sign – Mr. Frascinella was still trying to locate the former Eagle Scout who constructed the current sign. He was also trying to get help directly from the local Boy Scout organization. His proposal was to repaint the current sign and install it closer to town hall and to construct a new sign stating "Blueberry Express Park" and install it where the old sign was located.
2021 COLA – The Social Security Administration would not set the 2021 Cost of Living Adjustment until Oct. 20th and currently it did not look like more than a 1% increase. The BOS decided to hold off setting a COLA increase for town employees.
2021 Select Board Review Schedule – The BOS was to begin the 2021 budget process soon but they were considering a new, briefer method whereby the Budget Committee would meet on two Saturdays to review town budgets rather than meeting over several months into the Christmas season. The school budget would still be a problem since the School Board has been famously late submitting their budget. School vouchers anyone?
Labor Day BOS Meeting – It was decided to skip the Labor Day meeting and hold the next one on Thursday Sept. 10.
Meeting minutes – The BOS approved the minutes for August 10 and August 24.
The meeting then went into non-public session.

BOS Meeting on Aug. 10, 2020

Citizen's Comments – Mr. Frascinella reviewed the highlights of the successful August 2nd Bluegrass Concert at which about 80 people attended. He then announced a second concert on Sept. 13 featuring Crazy Steve & Friends, who had performed here last summer. He also asked for permission to spend $675.00 to purchase 11 Welcome Banners like the one hanging in front of town hall. The BOS approved.
Mr. Goodine proposed testing the Drive-In Movie equipment on Thursday Aug. 13 after the EDC meeting. Mr. Frascinella agreed.
Hazard Mitigation Plan – This committee was created so that the town could be prepared to react to any major town emergency. The plan also made the town eligible for federal disaster aid. A dozen town officials staffed the committee. The TA reviewed the plan's contents, taking about 45 minutes to do so (yawn!). He noted that more work remained to be done.
Wuhan Virus Update – Town Hall is to be open to the public this week from 9 a.m. to 4 p.m. on Wednesday and Thursday. Visitors would need to enter, wearing a mask, at the front door and leave through the side door. Drop-off service would still be available at the front door.
PD Rent-a-Wreck Initiative – Chief Stark said that they are looking into purchasing an older used car for undercover work. The vehicle and its location would of course not be made public.
Name for Town Lawn – Mr. Frascinella asked the BOS to give the lawn an official name since many descriptions have been bandied about. Ms. McKenney said they had given it the name "Blueberry Express Park, many years ago. She said the name of the Boy Scout who built it was on a small plate on the sign post. Mr. Frascinella said he would try to contact that person and also return with a plan to repurpose the sign.
Sept. 8 Primary Election – The BOS would discuss this at the next meeting.
Zoning Board changes – The BOS accepted Chad Pelissier's resignation from the board and appointed Matt L'Heureux to fill the vacancy. Mr. L'Heureux is also an alternate on the Planning Board.
Meeting minutes – The BOS approved the minutes for July 27.
The meeting then went into non-public session.

BOS Meeting on July 27, 2020

Citizen's Comments – Mr. Frascinella read a memo to the Board about the elimination of the AES principal and turning over both schools to the ARD principal. This happened back in March but the school board apparently notified only the parents of the school children and left the rest of the taxpayers in the dark. Selectman McKenney reluctantly said the School Board was an independent body and there was not much the BOS could do about it. That seemed to be a weak response.
Wuhan Virus Update – Safety materials are on order but shipments have been delayed for weeks.
Personnel Policy Update – The BOS signed the policy updates.
USGS River Gauge – THis is the gauge at the Suncook River on the north end of town. Since Pembroke refused to pay its share, Finance Director Bender asked the USGS if it was sufficient for Allenstown to pay its $1600 share. They agreed and the BOS approved the expenditure.
Truck Lease – The Highway Dept. truck that was ordered was ready for delivery. The BOS was given the lease to review, which would run for four years after which the town would buy the truck. The BOS authorized the TA to sign the lease.
About $70,000 would have to come from the Highway Budget. The BOS would need to request that the Trustees release about $23,000 from the Highway Equipment Capital Reserve Fund. The motion was approved.
Highway Dept. Staffing – Mr. Pelissier wanted to create separate salary levels for Foreman and CDL Driver so the Foreman would have room for growth. He would also like to hire someone with CDL experience so that this employee could eventually replace a retiring employee. There should be enough unused budget to cover the new hire this year. Mr. Pelissier was close to completing a job description to submit to the Board. The BOS agreed to the changes in salary levels.
Hazard Mitigation Plan – The committee planned to hold a public hearing on August 10 at town hall to explain the plan.
2021 COLA – Right now the Cost of Living Adjustment was around 0% (that's good for taxpayers). An adjustment for 2021 would eventually be based on the Consumer Price Index (CPI).
Code Enforcement Officer – The Code Officer requested an increase of 4 hours per week due to additional case load. The BOS approved.
TA Report – There may be a need for a lot line adjustment at the Morgan Storage property.
There were some problems with Right Signature, the web application that officials have used to sign public documents.
Comcast services were upgraded to improve performance.
There might be a buyer for the five acre lot next to Family Dollar.
Meeting minutes – The BOS approved the minutes for July 13.
The meeting then went into non-public session.

BOS Meeting on July 13, 2020

Citizen's Comments – Mr. Frascinella presented three topics.
- The EDC would like permission to purchase about 8 more American flags to fill in gaps mostly on Main St. The BOS approved.
- Jeff Venegas and Mr. Frascinella presented guidelines for safely holding the August 2nd Bluegrass Concert. The BOS approved.
- At a chance meeting with Charlie Morgan, owner of Morgan Storage, Mr. Frascinella learned that Mr. Morgan was looking for industrial land on which to build a distribution center but the land had to be close to Routes 3 & 28. The EDC would work to identify properties that might be suitable.
Personnel Policy Changes – The BOS discussed improvements to the vacation accrual policy for full- and part-time employees. A brief public hearing was held and then the BOS voted in favor of the changes.
Solar Panels – There was a plan to install these on the roof of the Community Center even though the roof does not face south. Andrew Keller from NH Solar Garden explained the project. The town would receive a 10% discount on power used by the Center. The savings could be about $700 per year. The installation would be done at no cost to the town based on a 20-year lease and his company would carry the liability insurance. THe BOS asked many questions about the project. The vendor's goal was to install the panels in the Fall.
Landfill Testing – Of the two bids that the town received, a $3300 estimate from Stonehill Environmental was the lowest one. The BOS approved the Stonehill bid.
Highway Dept. Staffing – Mr. Pelissier said that some staff would be retiring in the next few years. He would like to hire a younger worker who would be able to learn all the tasks over the first year. He would work on a job description to submit to the Board.
Fire Dept. Staffing – Chief St. Germain discussed staffing logs and schedules for the past several months and presented a staffing proposal that would run until Labor Day.
Building Service Contracts – Mr. Goodine discussed service contracts for the Police Department, the Fire Department, and the Community Center. The cost would be a few thousand dollars for each building. Mr. McDonald questioned some of the estimated costs.
TA report – Mr. Goodine reported on several items such as the natural gas contract, the Library St. Sewer Project, and removal of items from trailers on the Vault Storage property.
Paving – A resident reported that paving done on Heritage, Meadow, and Lafayette Streets was excellent.
Meeting minutes – The BOS approved the minutes for June 29 and July 6.
The meeting then went into non-public session.

BOS Meeting on June 29, 2020

Citizen's Comments – Armand Verville welcomed the eight attendees to the annual meeting. Mr. Frascinella mentioned the new American flags decorating the downtown streets and said the EDC would be ordering additional ones to fill in some noticeable gaps.
Illicit Discharge Ordinance – NH Planner Matt Monahan reviewed the content of the ordinance for which there were minimal questions. The BOS approved the ordinance.
Assessment of Railroad Properties – Matt Monahan discussed EPA grants being used for Brownfield (soil contamination) assessments of old railroad beds being purchased for hiking & biking trails. The assessment would consist of research, testing the soil, cleanup, and restrictions on usage.
Wuhan Virus Update – The TA proposed installing a video doorbell and replacing the front door with one operated by push button. He proposed a contract with New England Storefront Systems to install the new door and related equipment. The cost would be $4415 for the door and $2425 for the control mechanism. These costs would be submitted for reimbursement under the Federal CARES act. The BOS approved the contract.
Natural Gas Rates – The TA presented the options and the BOS authorized the TA to negotiate a three-year contract.
PSNH Utility Valuation Case – The utility valuation legal dispute was still in process but Allenstown would not owe any abatements.
Comcast – They notified the town about changes to their cable TV packages.
Personnel Policy – The TA discussed changes recommended by the Finance Director for part-time workers.
Community Center Elevator – The elevator malfunctioned with someone stuck inside so the Fire Department had to rescue the trapped person. The vendor was expected to fix it this week.
Meeting minutes – The BOS approved the minutes for June 15 with corrections.
The meeting then went into non-public session.

BOS Meeting on June 15, 2020

Citizen's Comments – Mr. Frascinella said that the June 28 concert has been postponed to late August/early September due to ongoing virus concerns.
Public Hearing on Federal Cares Act Grant – The town was eligible for up to $103,000 but the town had to submit invoices to the state for expenses incurred due to the virus pandemic. So far the town had purchased personal protective equipment, sanitizers, and communications equipment for the town clerk's window. The BOS passed a motion to accept the Cares Act funds.
Public Hearing on Illicit Discharge Ordinance – This ordinance would allow the town to prohibit any discharge of harmful pollutants into any body of water or any storm water system. State Planner Matt Monahan explained the seven sections of the ordinance. In the final section, the town is authorized to levy fines. This is to be reviewed at the June 29 BOS meeting.
Volunteers Park Dispute – Tanya Davis and Marianne Steinmetz discussed use of the park. Ms. Steinmetz is President of the Suncook Softball League, which has been maintaining the park for its games. Ms. Davis contended that the park should not be limited to use by just one group. She wanted access for the local soccer teams. Davis noted that open space was tight because Pembroke's Memorial Field was still closed and the public schools would not let them use their fields. The BOS told both reps. to meet and agree to a schedule of usage.
Wuhan Virus Update – The TA was planning to hold the annual BOS meeting at the Old Allenstown Meeting House in July. Also, as the town begins to allow visitors to town hall, masks, temperature checks, and other safety measures would be needed. One requirement would that visitors wear a mask inside the building.
Radar Sign on Route 28 – Chief Stark discussed the radar unit on Route 28 North just before Granite St. The unit, which was bought via a grant, needed to be repaired. The BOS authorized the Police Dept. to replace the radar unit.
State Budget Update – This was still being negotiated.
Highway Dept. report – They have contracted with GMI to finish the edges of several town roads. The first road to be repaired would be Granite St. from Route 28 at the Police Station to Main St. at the Elementary School. They also rebuilt the stone wall around the town sign in front of town hall.
Meeting minutes – The BOS approved the minutes for June 1, 2020.
The meeting then went into non-public session.

BOS Meeting on June 1, 2020

Citizen's Comments – The TA spoke about a mobile home in Bear View Crossing Coop (formerly Holiday Acres) to be replaced with a new one. The BOS authorized the TA to sign an agreement with the Coop.
Mr. Frascinella thanked the Highway Dept. for installing the first Welcome Banner in front of town hall.
Community Yard Sale – Because of ongoing state restrictions due to the virus, the BOS decided to cancel this event.
Wuhan Virus Update – The TA has created a rough draft policy for reopening town hall to the public. He also discussed new equipment for allowing visitors to safely do business inside town hall. Police Chief Stark reported on a virus outbreak at CMC in Manchester where his wife works. For safety he would avoid entering the police station as much as possible.
Library St. Pump Station – Mike Trainque of Hoyle Tanner & Associates secured bids for installing a new sewer line and pump station at Library St. They recommended awarding the contract for $3,084,611.00 to DeFelice Corp of Dracut, Mass. Trainque also recommended a reduction of scope change order that would reduce the contract price to $2,396,621.00. The BOS authorized the TA to sign the required agreement and contract.
Personnel Policy Updates – Possible changes were proposed to vacation, holiday, and sick time pay to simplify the process. The BOS decided not to take any action at this time.
State Budget Information – THE NH School Funding Fairness Project issued a two-page document warning against "downshifting costs" from the state to local communities.
Web problem – The TA was still trying to get the web hosting company to fix the subscription e-mail feature.
Drive-in Movie – The TA was still investigating the best equipment for the project.
Meeting minutes – The BOS approved the minutes for May 18, 2020
The meeting then went into non-public session.

BOS Meeting on May 18, 2020

Citizen's Comments – The Boys & Girls Club was planning to re-open soon. Before the virus pandemic, they had been serving 70-80 children. Now with many safety protocols in place, they can handle only about 40 children. They were also working on a summer program for children. Seniors were being limited to one room at the Community Center and to a maximum of 10 people.
Michael Frascinella mentioned that the town e-mail alerts were still not working. Mr. Goodine said he was still persisting in getting the vendor to fix the problem.
Illicit Discharge Ordinance – The federal EPA was requiring Allenstown to update its storm water regulations. Matt Monahan from the State Planning Commission reviewed an ordinance that the town needed to implement.
Wuhan Virus Update – The TA reviewed the current revenue report and highlighted several entries that were below projections due to the virus-caused drop in business activity. He then discussed several audio contraptions that would allow safe two-way communication between the clerk and customers at the clerk's window. When Town Hall re-opens, the Town Clerk would be asking residents to make appointments to avoid a crowd in the lobby.
EDC Projects – This item finally came up at 8:15 p.m. The American Flags project received recent BOS approval and flag kits were to be ordered for use on town utility poles. The first Hometown Hero Banner was installed in front of town hall and five more are in process. A new project to paint an outdoor mural of the history of the Blueberry Express Railroad was under way and one artist had submitted estimates. Once a final design has been secured, the EDC would search for a business that would allow such a mural on their building. Another new project was a Drive-In Movie. The TA and the EDC presented the idea to selectmen and received approval for expending up to $1500.00 from the Parks & Recreation Capital Reserve Fund. A suitable location was being sought.
Proclamations – The BOS authorized proclamations for Dick Coudemache, a call firefighter with 50 years of service, and for Justine Coudemache, a member for Fire Dept. Ladies' Auxiliary with many years of service.
2020 Tax Bill – The TA reviewed the Tax Collector's warrant for the first half of the tax bill.
Appointment – Matt Pitaro was appointed to the Zoning Board. He was also recently elected to the Budget Committee.
Meeting minutes – The BOS approved the minutes for May 4, 2020.
The meeting then went into non-public session.

BOS Meeting on May 4, 2020

Citizen's Comments – Michael Frascinella reported that the town line sign at the end of Deerfield Rd. was missing. Road Agent Pelissier said he would investigate that.
Wuhan Virus Update – TA Goodine recommended not opening town hall until the end of May. He had ordered Personal Protective Equipment (PPE) for town hall use. When it does open up, the BOS said they need to devise a safe process for visitors. The Governor announced a small stipend to be available for the Fire Dept and Police Dept. The Town Clerk reported on tax receipts and the limited effect due to the virus. Police Chief Stark said Volunteers' Park on River Rd. should be OK for people to use as long as they maintained safe distancing.
EDC Proposal for American Flags – EDC Chairman Michael Frascinella presented a proposal to decorate Main St. and School St. with American flags. The proposal includes 12 flags to be mounted on utility poles that have street lights along each street. The cost would be just under $530.00.
An application was made to Eversource for permission to use the poles. As soon as it has been approved, the flags are to be purchased. Assistance would be requested from the Highway Dept. to install the flags.
Cleanup of Old Tax Deed List – The Tax Assessor was working on cleaning up this list. The BOS approved each property to be written off.
Road Paving – There was some discussion about the paving projects.
Meeting minutes – The BOS approved the minutes for Apr. 20, 2020.
The meeting then went into non-public session.

BOS Meeting on Apr. 20, 2020

Citizen's Comments – None
Permit for repairs at China Mill – The BOS reviewed a Permit-By-Notification (PBN) filed by Brady Sullivan with the State Wetlands Bureau. A civil engineering company working for Brady Sullivan explained a proposed project that would involve the repair of the existing dry set boulder and block retaining wall located along a secondary channel of the Suncook River, running between the mill property and a small island (Hemlock Island). Drains would also be added to reduce water pressure on the wall. The plan was to be presented at the next Planning Board meeting.

Photo of a collapsed section of the retaining wall in the secondary channel behind the China Mill. The civil engineering company estimated that the wall had been built around 1886.

The BOS approved the plan and authorized the TA to sign the permit.
Wuhan Virus update – The TA gave an update on various aspects of how the virus pandemic has affected town operations. The Governor may not open up the state until mid to late May. Comcast is offering a discount program for customers with school children. The food pantry on Glass St. is offering food and other items to those in need and they always accept donations. There was a discussion about the town making a donation to the food pantry. The BOS approved a motion to allow the Finance Director to donate $500 to the local food pantry and to purchase ten $25 gift cards for food from Sully's Market to give out to needy residents.
Catch basin cleaning – The Road Agent said they received two bids from the three vendors they contacted. The whole process would take about three days. The BOS authorized a three-year contract with the Eastern Pipe Company.
Road paving bids – Two bids were received, possibly from GMI and Advanced Excavating. There was some discussion about whether to delay the awarding of paving contracts. Road Agent Pelissier cautioned that other towns were planning larger paving projects than us so there would be competition for resources. The BOS tentatively awarded the 2020 paving projects to Advanced Excavating. This would include Granite St., Library St., River Rd., Theodore Ave., and Albin Ave.
Library St. Project – The town is waiting to learn if there might be state or federal funding available.
Meeting minutes – The BOS approved the minutes for April 6, 2020.
The meeting then went into non-public session.

BOS Meeting on Apr. 6, 2020

Citizen's Comments – None
Wuhan Virus Update – Internal building inspections were currently prohibited. The Planning Board and ZBA would be having video conference meetings. Mr. Goodine thanked Mr. McDonald for the loan of a video camera for meetings. Road Agent Pelissier planned a town cleanup in late May.
Employee Reviews – These were to be postponed due to health safety concerns.
Former railroad land – The town was getting estimates for studies of possible contamination of the purchased strips of land (for example, creosote).
Town road sweeping – The BOS authorized the TA to prepare a three year contract for road sweeping.
Transfer of town funds – The BOS approved the transfer of $233,294 from the Unassigned Fund to the various capital reserve funds as approved at the March 19 election.
Meeting minutes – The BOS approved the minutes from March 16 and March 23.
The meeting then went into non-public session.

BOS Meeting on Mar. 23, 2020

Conference Calling System

Due to the current COVID-19 Virus Epidemic, visitors are being discouraged from attending the Select Board meeting. Instead, the Town Administrator has set up a conference calling system.

The procedure is to call 603-485-7321. When prompted for a pin number, press 9202 and the # sign. The system then tells you to wait for the beep and then to state your name and press the # sign. Shortly thereafter, you are connected to the meeting.

This initial conference call exhibited a few problems. The initial code number you had to enter did not work. This required a call to the IT support help desk to resolve. A follow-up problem was with the phone unit. The audio for remote attendees was choppy and there was an echo due to the size of the room and the distance of each speaker from the phone unit. This made the audio virtually unintelligible. The TA is working to resolve these issues in time for the next usage.

Citizen's Comments – Sandy McKenney asked Scott McDonald to introduce himself, and he spoke briefly about his background and aspirations.
Choosing Chairman and Vice-Chairman – As senior member of the board, Sandy McKenney was nominated and approved as Chair. Maureen Higham accepted the position of Vice Chair.
BOS committee assignments – Members decided which committees they would attend as Select Board reps.
Sandy McKenney: Planning Board, Bear Brook State Park Committee, Joint Loss Management Committee, Hazard Mitigation Committee
Maureen Higham: Budget Committee, OAMH Committee, alternate for EDC
Scott McDonald: Economic Development Committee, Public Works Facility Committee, alternate for Planning Board, alternate for Budget Comm.
COVID-19 update – The Sewer Dept. was working with a skeleton crew, and members of the Highway Dept. were on call. Town Hall was virtually closed for visitors. TA Derik Goodine mentioned a web site, ovidactnow.org, that showed useful information for preventing the spread and managing infections. Mr. McDonald noted that Dartmouth-Hitchock Clinic was working on a rapid virus test.
Electricity contract – The plan is to lock in the town's electric rate for the next several months by signing with the best supplier. The BOS authorized the TA to negotiate a contract with Standard Power Co.
New Planning Board member – Matt L'Heureux was appointed as an alternate member.
Change in CDL drug testing – Every quarter, the town had been sending an employee for a random drug test in Concord. By joining a larger pool of candidates, the cost of testing could decrease. The BOS authorized the change.
Boys & Girls Club – The B&G Club contacted Sandy McKenney about the take-home dinners they had been providing to children. The club has closed for the short term due to the virus epidemic. They would still provide dinners but the children must now pick them up at the door.
Expenditure Reports – Sandy McKenney asked the TA if he could provide them with monthly expenditure reports so they could be informed about ongoing expenses.
Meeting minutes – The minutes for March 9 and March 20 were approved.
Casella's Notice – The company notified the town that if the current epidemic reduced their workforce, they would need to ask the town if they could change the days on which they collected trash and recycling.
The meeting then went into non-public session.

BOS Meeting on Mar. 16, 2020

Emergency Meeting – The BOS held an emergency meeting to formulate plans for complying with the Federal and State Declarations of Emergency regarding the Corona Virus Epidemic.
Refer frequently to the town web site for new and updated public notices.

BOS Meeting on Mar. 9, 2020

Citizen's Comments – None
Proclamation –The BOS signed a proclamation honoring retiring Moderator Dennis Fowler. The plan was to present it to him at a ceremony at the Parish Hall on election day.
Fire Mutual Aid Agreement – Chief St. Germain said the Concord area fire chiefs decided to agree on mutual paramedic services, mostly for insurance purposes. After much discussion on various details, the BOS approved the agreement.
Chair of Honor – Trish Caruso introduced a local Rolling Thunder rep. who explained the Chair of Honor Program. They offered for purchase a specially designed chair with wording in memory of U.S. military POWs and MIAs. Its purpose would be to educate the public and remind them of these brave veterans who sacrificed for their country. They would like to have a formal presentation to the town on April 20. Another offering they have is a POW-MIA flag which could be flown from the town hall flag pole. For this they would like to hold a ceremony on May 16.
MS4 Contract – The BOS approved a $10,000 contract with the Central NH Regional Planning Commission for planning services for 2020.
Rail Trail Project – The land near the China Mill might be purchased soon. Old railroad ties would be removed and offered for free to residents.
Meeting Minutes – The BOS approved the minutes for Feb. 24.
The meeting then went into non-public session.

BOS Meeting on Feb 24, 2020

Citizen's Comments – None
Proclamation for Dr. Hevern – Economic Development Committee (EDC) member Scott McDonald spoke of the EDC's successful efforts to attract new businesses and encourage others to renovate. He applauded Dr. Gerard Hevern's four decades of providing excellent medical care to our community at his clinic on Route 28.
He then asked Dr. Hevern to join him as he unveiled and read the words from a framed proclamation that had been signed by the Selectmen.
As Mr. McDonald and Dr. Hevern shook hands, the friends, family, and visitors in attendance joined in a rousing applause for this most notable citizen.
Capital Improvement Program (CIP) – the TA reviewed the 2021-2025 CIP document that the CIP committee had completed. The CIP Plan included several large expenditures that all the departments had indicated were important. The net effect on the bottom line tax rate was only a half-dollar/$1,000 extra for each year. This was the result of the cost of each project minus offsetting money coming from capital reserve funds. The TA said that, as they monitor the program, they could make adjustments and even add an additional year to the plan as they gain experience with the current plan.
Sander Spreader – This equipment would be mounted on the front of the skid steerer and be used to sand town sidewalks. The TA asked the BOS for authority to spend up to $2,000 for this equipment. THe BOS approved the motion.
Town Valuation for 2019 – The NH DOR estimated that the town valuation was at 88%, meaning that properties were actually worth about 12% more.
Police Cruiser – Chief Stark presented a lease for approval. The BOS approved a lease agreement and a tax agreement for a 2018 Ford Explorer.
China Mill – The TA reviewed the Brady Sullivan preliminary proposal for the apartments at the mill. Mr. Frascinella said he had expressed a concern at the Planning Board meeting about the large number of two and three bedroom units on the plan. He said an economic impact study would be needed so we didn't have a sudden influx of school children adversely affecting the school system.
Tax abatement – One request for an abatement was approved.
Meeting minutes – The minutes for Feb. 10 were approved.
The meeting then went into non-public session.

BOS Meeting on Feb. 10, 2020

Citizen's Comments – None
Town Clerk Items – There were two requests. 1. To increase the amount of cash in the two cash drawers for town clerk and tax collector functions from $100 to $200. This would reduce trips to the bank. 2. To scale back closing time to 6:00 on Mondays and to 5:00 on the other days. The end of day closing process has now been taking longer so this would reduce the need for the deputy to stay overtime, plus there have been very few customers after 5:00. The BOS approved both requests.
Bottom line: Town Hall closing at 6:00 on Monday and at 5:00 on Tuesday, Wednesday, and Thursday.
Allenstown Aggregate Agreement – The Planning Board found that the coal ash had not yet been removed fro the site. They gave the company an extension until Nov. 2, 2020 to remove all coal ash. The TA was directed to work on a revised agreement.
Capital Improvement Program (CIP) – Mr. Goodine reported that the CIP Committee had completed its work and he BOS would be able to review their proposal at their next meeting.
Town Report update – Ms. Caruso reported that a few reports are still missing but the others had been sent to the printer.
Route 28 Bridge Work – The NH DOT would be holding a hearing on March 19 at the Pembroke Library to review the plan to renovate the bridge near Deerfield Rd.
Recycling – Casella's sent the town a letter encouraging the continuation of its recycling program.
Meeting minutes – The BOS approved minutes for Jan. 27.
The meeting then went into non-public session.

BOS Meeting on Jan. 27, 2020

Citizen's Comments – Scott McDonald asked the BOS if they would offer a proclamation of thanks for retiring Dr. Hevern and Dr. Albee for their lifelong medical services to the community. They were in favor but wanted to see something specific. Mr. McDonald agreed to prepare the documents.
Michael Frascinella reported that a tree fell on Deerfield Rd. across from his house during the storm on Saturday night. He could not get a reply from the Road Agent about debris removal. The TA said he would take care of that.
Business tax exemption – The BOS approved the application from Optimus Senior Living for the facility they plan to build.
Personnel Policy – The policy was revised to make it more specific to Highway Dept. employees, which change the BOS approved. Another topic was how to deal with floating holidays. This was postponed to the next meeting.
Town Meeting Warrant – The BOS signed the certificate that the town warrant had been posted for the public to examine.
Deliberative Smackdown – The meeting was scheduled for Saturday, Feb. 1 at 9 a.m. at the ARD school.
Meeting minutes – Minutes were approved for Jan. 6, 13, and 22.
The meeting then went into non-public session.

BOS Meeting on Jan. 22, 2020

Citizen's Comments – None
Town Meeting Warrant – The BOS signed this document.
Default Budget Form MS-DTB – The BOS signed this document.

BOS Meeting on Jan. 13, 2020

Citizen's Comments – None
Assisted Living Application – A rep. from Optimus Senior Living of Massachusetts explained the plan to build an assisted living facility in the vacant parcel across from Hudson Quarry. The building would encompass about 30,000 to 40,000 sq. ft. and stand four stories tall. The site would offer 110 to 125 living units and include amenities like a kitchen, a chapel, hair salon, exercise & PT room, a theater, and organized activities.
The staff would number about 55 to 70 full and part-time employees with a payroll of about $1.5 million. They anticipated spending about $1 million a year on local goods and services.
The rep. said they picked Allenstown because it was the perfect spot between two major metropolitan centers. The more they investigated, the more they liked the town. Due to wetlands on the interior acres of the property, they needed to design a tall building to fit on the buildable land.
The TA said they would qualify for the tax exemption as soon as a report was received from the assessor.
Changes to Personnel Policy – The BOS approved the changes to the holiday pay policy.
Warrant articles – The BOS reviewed the lengthy list of 23 articles dealing with minor zoning amendments, capital reserve spending, and one petition article that proposed a five- member board.
Signing town warrant – They are to hold a brief meeting on Jan. 22 to sign the official warrant.
China Mill status – Brady Sullivan has bought the property and was working through regulatory and engineering issues. Two smaller buildings on the property were also to be converted to apartments. They hoped to submit plans and a design to the Planning Board in several weeks.
There were no non-public sessions.

BOS Meeting on Jan. 6, 2020

Citizen's Comments – Michael Frascinella asked for the speed limit on the town-owned portion of Deerfield Rd. to be made 35 mph to be consistent with the 35 mph speed limit on the state-owned portions of the road and the section in Deerfield. The police chief noted that the town ordinance called for 25 mph unless otherwise posted. Mr. Frascinella insisted that 35 mph is a more realistic speed since the home density is low along the road.
Capital Improvement Program (CIP) – The BOS reminded department heads to attend the CIP review on Tuesday Jan. 14 at the Fire Station. There was also some discussion of what to do when the Casella's contract for trash collection expires. One possibility would be to purchase a packer truck and collect trash ourselves. No decision was made.
Encumbrances – This was a method in which this year's unspent funds could be carried forward into next year's budgets. The BOS approved a resolution to encumber $27,550 in unused funds for use in 2020.
Personnel Policy changes – Due to employee concerns, the BOS discussed problems with how holiday and vacation pay were determined. This was especially problematic for Highway Dept. personnel who often work overtime plowing roads during snow storms. Changes were to be voted on next time.
Hazard Mitigation Committee – Road Agent Mark Boisvert was still seeking members. The current plan still needed to be updated so that the town would be eligible for federal disaster aid for things like floods and dangerous trees along a road. The BOS approved appointments to the committee.
Police Cruiser – The Police Chief had found a 2018 Ford Explorer that would be suitable as an unmarked police cruiser. THe BOS authorized $25,500 to purchase the car from the Bob Mariano dealership.
Town Meetings – The upcoming town meetings would be Jan. 18 for a public hearing on the budgets, Feb. 1 for the Deliberative Smackdown, and March 10 for the annual town election.
Assisted Living Facility – Optimus Senior Living has expressed interest in building a $15 million facility at 15 Pinewood Rd., the empty property across from Hudson Quarry. It was expected to employ 55-70 people.
Meeting minutes – The BOS approved minutes from the Dec. 16 meeting.
There was no non-public session.